How to Write an Overdue Invoice Email

Are you still waiting for your clients to pay you for your hard work? Do you feel that they’ve ignored your initial email?

If so, now’s the time to write an overdue invoice email. With this email, you’ll remind your clients that they still have to pay their bills.

As you can imagine, this is a rather unpleasant experience that you’d rather avoid altogether. At worst, you might scare off a client from working with you again.

Here’s how to write an overdue invoice email:

House Rules

Before you write your email, you want to first ensure that you review your invoice. While you’ve already sent them one, you now have the chance to revise your previous invoice.

First, make sure your invoice is easy to understand. It might be that they haven’t paid because the invoice doesn’t have clear instructions. In such a case, you can use an invoice generator to create a new invoice.

Make sure you also email the person directly in charge of accounts. It might be that you initially sent an invoice to the CEO of the company rather than the accounts department.

Finally, make sure you state in the subject line that this is a reminder. You can write: REMINDER: Invoice Request.

Now let’s look at how to draft the email.

Writing an Overdue Invoice Email

You want to approach this email as you would any other professional email. You want to keep it concise and get directly to the point.

When you write the email, make sure you directly address someone. Avoid using generic terms such as “Dear Sir/Madam” or “To Whom It May Concern.” Using someone’s name is more likely to grab their attention.

In the body of the email, start by making “small talk.” You can state something along the lines of “I hope this email finds you well.”

Afterward, you can remind them that you sent them a previous invoice. State that the invoice is attached to the email and has instructions on how to send the payment.

Add one more sentence where you state the exact amount they owe you. You can also include your bank account’s information within the body of the email.

Another option is to include a direct link to your payment authorization system. You can also create a QR code and add it to the body of the email. They’ll scan your QR code and get directed to a link to your payment processor.

End by thanking them and wishing them well. Make sure you include your name and contact information at the bottom of the email.

Get Your Money

Now that you know how to write an overdue invoice email you shouldn’t have problems with waiting for your money!

You want to start by revising your invoice. It’s likely that you didn’t do a great job creating an invoice. Use an invoice generator to polish it up.

Use our template to write a concise email that also shows professionalism and politeness. Include clear instructions on how they can pay your invoice.

You can find more great business information on our blog.