Job Responsibilities

Providing Executive Assistant support to IPG Senior Leaders.
Leading and mentoring the IPG Executive Assistant Team, ensuring Gold Standard client service.
Coordinating team schedules and monitoring / approving time off requests to ensure seamless coverage across all locations.
Training and onboarding new administrative staff, fostering a collaborative, high performing team.
Identifying and supporting learning and development opportunities for the team.
Collaborating with other Administration Managers to set and review Administration Department goals.
Acting as an advocate and mentor for the Administration Team.
Implementing process improvements for increased efficiency and service quality.
Conducting performance reviews and providing actionable feedback.
Engaging in high visibility projects and collaborating with Senior Leaders to support firmwide initiatives.
Contributing to high-impact decisions that affect the department and broader business operations.
Providing / coordinating administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed.

Requirements

Bachelor’s degree required.
Minimum 5 years’ experience in a managerial capacity is preferred coupled with at least 10 years’ experience in an Executive support role.
Strong leadership and coaching abilities.
Excellent computer skills including Microsoft Office suite; previous experience using a CRM program is a plus.
Excellent verbal and written communication skills.
Strong organizational skills.
Detail-oriented, meticulous, highly accurate.
Knows when to ask questions with a heightened sense of urgency.
Friendly, upbeat and collaborative demeanor; good at building alliances and possesses a helpful, client support attitude.
Capable of exhibiting diplomacy and discretion when handling confidential and sensitive information.
Strong work ethic.
Proactive problem-solving abilities.
A “no task is too small” attitude.
Ability to manage changing demands in fast-paced environment with strong multi-tasking skills.

$145,000 – $165,000 a year