Associate Project Manager – Remote

Job Responsibilities

Project Planning & Scheduling:

• Create project charters and plans that outline the project’s scope, goals, milestones, timeline, resources, tasks, and expected deliverables.
• Establish clear project deliverables and define measurable criteria for success.
• Facilitate and organize project meetings and working sessions, including preparing agendas, taking notes, and assigning and monitoring action items.
• Develop change management plans to ensure alignment and success among end-users.

Executive Sponsor & Stakeholder Management:

• Conduct stakeholder analysis and adapt the project management strategy based on insights obtained during project intake process.
• Prepare RACI Matrix to clearly outline roles, responsibilities, and deadlines, ensuring accountability and collaboration within the team.
• Serve as a primary point of contact for executive sponsors, ensuring they are informed and engaged throughout the project lifecycle.
• Establish a regular feedback loop to engage stakeholders, gathering insights and concerns to guide project modifications.

Risk & Resource Management:

• Identify and mitigate potential risks, assumptions, issues, and dependencies that could affect project timelines, resources, or outcomes.
• Manage vendor relations, including the submission of contracts for approval from executive sponsor, legal, and IT departments.
• Facilitate efficient allocation of project resources, including personnel and equipment, to optimize performance.
• Continuously assess identified risks and resource utilization throughout the project lifecycle to prevent constraints.

Communication & Documentation:

• Promote effective communication among the executive sponsor, project team, and stakeholders to ensure clarity and foster collaboration.
• Communicate project changes, decisions, and updates to all relevant parties.
• Utilize project management software and tools to maintain and update project documentation.
• Organize and archive project documentation to ensure it is easily accessible, well-structured, and current for team members and stakeholders.

Monitoring & Reporting:

• Assess project progress and performance to identify deviations and implement necessary adjustments.
• Prepare and present project updates to the Working Steering Committee and Executive Steering Committee.
• Implement quality assurance practices to ensure project outputs meet established standards and adhere to organizational procedures.
• Complete post-project retrospectives to evaluate successes and challenges, capturing lessons learned to enhance future project execution.

Requirements

Project Management Methodologies:

• Experienced in utilizing project management systems (Smartsheet, Asana, Miro) and adept at understanding and applying Agile or Waterfall methodologies based on specific project needs.

Communication Skills:

• Strong verbal and written communication skills, with the ability to work effectively with diverse teams, stakeholders, and leadership.

Organization and Time Management Skills:

• Proficiency in organizing tasks, managing deadlines, and maintaining project documentation to ensure smooth project execution and tracking.

Change Management:

• Knowledgeable in change management principles, capable of leading teams through project changes and ensuring stakeholder buy-in.

Analytical Skills:

• Competency in analyzing data and project metrics to inform decision-making, identify trends, and propose improvements to project processes.

Microsoft Knowledge:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)

Proactive Attitude:

• Taking initiative to anticipate project needs, identify potential challenges, and propose solutions before issues arise.

Adaptability:

• Being flexible and open to change, able to pivot quickly in response to shifting project scopes, priorities, or stakeholder requirements.

Attention to Detail:

• A meticulous approach to tasks and documentation, ensuring accuracy and thoroughness in project deliverables and reporting.

Problem-Solving Orientation:

• A constructive attitude toward challenges, focusing on finding solutions and overcoming obstacles rather than getting bogged down by issues.

Collaborator:

• Willingness to work closely with diverse teams and stakeholders, fostering a cooperative environment that encourages teamwork and shared success.

Education, Training and Experience:

Education:

• Bachelor’s degree in Business Administration, Project Management, or a related field.

Training:

• Training in project management methodologies and practices.
• Certification such as CAPM (Certified Associate in Project Management) or similar is a plus.

Experience:

• 2-4 years of experience in project management or coordination roles.
• Experience working on project teams, assisting with planning and execution of projects.

Salary

$65,000 – $100,000 a year

Benefits

• Health insurance
• Paid time off