Business Office Director

Job Responsibilities

• Bookkeeping and Accounting:
  • The BOD is responsible for managing the community accounting process per policies, with the assistance and support of the Seattle accounting department.
• The following are BOD’s key accounting functions:
  • Ensures adherence to all financial policies and procedures.
  • Performs month-end close tasks.
  • Provides support to community department heads to ensure purchases are coded properly and that purchasing policies and procedures are followed.
  • Ensures invoices and payables are entered in a timely manner with proper coding and approvals. Monitors
  • Accounts Payable (A/P) and Visa Works to ensure cardholders code their purchases correctly and invoices are paid on time.
  • Identifies, resolves, and/or escalates A/P and other accounting issues or problems as they arise.
  • Sets up and manages resident account and billing information per company policies and procedures. Assists the General Manager (GM) with deliverables in connection with resident accounting.
  • Assists the GM in managing and collecting resident receivables on time.
  • Processes and records all resident payments in the accounting system.
• Payroll & Human Resources:
  • Supports the GM and department heads throughout the recruiting and hiring process.
  • Manages the onboarding of new team members.
  • Ensures training of all new hires is complete and documented.
  • Assists Team Members in updating information in UltiPro, including the processing of all change requests.
  • Assists GM and Department Heads in maintaining and tracking Team Member training and expiration dates as required.
  • Ensures accurate and timely payroll processing in accordance with state and federal wage and hour laws and Merrill Garden’s policies.
  • Processes leave of absence requests.
  • Supports the GM and department heads to resolve issues related to overtime, vacation, sick leave, and leaves of absence.
  • Serves as a liaison to the Seattle office for worker’s compensation, health insurance benefits, and all other benefits and programs. This includes management of open enrollment process and related meetings for the community.
• Operations Support Duties:
  • Assists the GM and Department Heads in creating and running key reports at month end and as needed.
  • Manages the Monthly Rental Increase process.
  • Assists the GM in responding to ad hoc requests for information from regulators, vendors, service providers, and MG regional and Seattle Office staff.
  • Acts as the on-site liaison for the IT Department to assist in scheduling work, communicating with staff, coordinating rollouts, etc.
  • Assists Seattle Office staff on process improvement efforts.
  • Assists the GM with staff and committee meetings as needed.

Requirements

• 2 years of college required, associate degree with emphasis in Accounting or Business is preferred, PLUS a Minimum of 4 years of experience in an office manager or similar role, including a minimum of 4 years of bookkeeping/accounting experience. This includes but is not limited to, accounts receivable, accounts payable, revenue, and payroll functions. Requires an understanding of accounting concepts. Bookkeeping/Accounting and Office Management experience may be acquired concurrently.

OR

• 6 years of Office Management and bookkeeping/accounting experience (in lieu of college experience).
• Knowledge of general human resource practices.
• Experience in the senior living industry a plus.

Salary

$25.00 – $30.00/hr (Employer est.)

$27.50/hr Median

Benefits

• Highly competitive pay!
• Benefits that include medical, dental, vision, 401(k) with generous company match, vacation & sick time, holidays, and more!
• A free daily meal!
• A stable career with a long-term company committed to our team members for 30 years.
• A rapidly growing company with opportunities for advancement!