Job Responsibilities

Generate standard notifications as per bureau agreements, pricing letters, and other correspondence, while ensuring adherence to legal requirements.
Collaborate with legal teams to facilitate the review and approval of routine/standardized correspondence.
Participates in internal and external meetings to assist with preparation, content, and meeting records.
Maintain legal logs and monitor the completion of legal requests, ensuring timely follow-up and compliance.
Prepare management reports and presentations for publication, ensuring accuracy and professional formatting.
Manage task lists and logs for activities requiring close tracking, providing regular updates to management.
Coordinate and schedule meetings, manage calendars, and assist with travel arrangements as needed.
Assist in the organization and maintenance of contract-related documentation and files.

Requirements

Bachelor’s degree in Business, Legal Studies, or related field preferred (or relevant work experience).
Proven experience in administrative support and contract administration is advantageous.
Excellent organizational skills, attention to detail, and ability to multitask effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Experience creating executive presentations.
Basic understanding of contract terms, legal review processes, and compliance requirements.
Ability to manage calendars, schedules, and coordinate meetings efficiently.
Problem-solving skills and the ability to work in a dynamic and fast-paced environment.
Prior experience with legal document management software is a plus.
Strong interpersonal skills and ability to collaborate with cross-functional teams.

$56,000 – $88,000 a year