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Planning a corporate dinner is a bit different than hosting a normal dinner party. This is because corporate dinners are often held to celebrate an achievement or to provide a place for guests to mingle after a large meeting or seminar. Below are five tips to consider when planning your next corporate event.
Start Planning Early
Because corporate events are on a larger scale, planning early helps start the process and gives you a little extra time if you need to wait for approval from a prospective client. Such things that may take time include deciding on food from Stamford Catering Services and waiting on printed items to go with the company logo.
Make Sure The Plans Go With The Theme
The dinner decorations, menu, and the layout set the atmosphere for the event and must be appropriate for the venue and for the guests attending. Because of this, it is important to find out if the dinner is casual or formal, as well as knowing what the main focus for the event is because it will help you plan the menu. For example, if it is a networking event, then bite-sized appetizers are appropriate so that guests can nibble on food while they mingle with others. On the other hand, a formal dinner will require a sit-down meal where dinner plates are served to each guest by the waitstaff.
Plan The Menu In Advance
The food served at corporate dinners is one of the main highlights of the evening. The last thing anyone needs is to discover that certain ingredients or options are no available the night of the event. Instead, plan the menu well in advance to account for any hiccups that may occur along the way. This will allow time for any changes to be made without drastically altering the whole menu. Clear communication with the catering company is very important because they will be the ones executing the food the night of the event.
Address Special Needs
Once the guest list is in place, it is important to make sure that any special considerations are taken care of. This includes having a gluten-free and vegan options available for those with diet restrictions. Not only that, but you need to make sure people with special needs have access to their seats, and entrances are easy to get into and out of during the event. This type of attention to detail will ensure each guest is comfortable and happy throughout the entire event.
Plan A Warm Welcome For Guests
The event team should be prepared to welcome every single guest as they arrive for the dinner. Decisions should be made well in advance regarding the type of welcome you would like to provide your guests. For example, do you want to set up a table with name tags at the entrance to the venue? Ushers should be given names of any VIPs arriving so they can show them to their table or the area where they will be presenting.
Planning a corporate dinner does not have to be a difficult task if one is organized and gives themselves plenty of time to make the necessary arrangements to have a wonderful and successful event. Making a list is one of the best ways of staying organized and making sure everything goes well.